Photo Release Form
Photographs submitted with VegFund grant reports
Photographs that you submit for the purposes of documenting your event for your VegFund grant report do not require a signed photo release form.
Photographs for publication in VegFund media
VegFund loves to profile grantee events on our website and in social media, and we do consider your grant photos for this purpose. We encourage you to submit photographs with possible publication in mind (good focus and lighting, close-ups, subjects of interest). Most photos that our grantees submit that we consider for publication are taken in public places, and these do not require a signed photo release form for purposes of publication or distribution (unless they will be used for commercial purposes, which will not be the case with VegFund).
For photographs we are considering publishing that are taken in venues such as parks, theaters, campuses, commercial spaces, etc., VegFund will assume that you’ve obtained general consent from the owners or administrators or written permission, as needed.* Written permission typically applies to photos of minors and photos taken on private property (note that churches and some areas of educational facilities are considered private). We may contact you to see if you have or can obtain permission for publication of particular photos that we would like to publish.
Minors. Our general policy is to not publish photographs or videos with clearly identifiable minors without parent/legal guardian consent, although you are most welcome to submit them with your report(s). We do like to include youth in our media when appropriate. So, if you would like your photos that contain children under the age of 18 to be considered for publication, please request permission from the parent or guardian using this photo release form. Other, more detailed forms that can be customized for your purposes are available online. For large events involving children, consider including a consent form at the point of entry or registration for your event.
Respect privacy. Please note that it’s always advisable to be respectful of others’ privacy, even in public places, if they don’t wish to be photographed. Everyone has a “reasonable expectation of privacy.” When in doubt, ask for the subjects’ permission or have them sign this photo release form.
*If you are taking photographs on private property/venues or in sensitive situations that you plan to publish in your own media, we suggest that you review legal requirements.
For more information
Other customizable photo release forms for adults and minors